It is vital that when major decisions that affect shareholders, employees and even the economy are taken and discussed, they are done in an intimate and well-appointed room. The boardroom is an ideal meeting space where high-level strategies are forged and the future of your company is created.

The best boardrooms are typically constructed with an open table that accommodates all participants, encouraging face-to-face interaction and direct communication. Boardrooms are also equipped with the latest technology to enhance productivity and collaboration.

Boardrooms are frequently used for meetings between company’s board of directors, executive management, and other executives. These meetings are typically scheduled on a regular basis and ad-hoc meetings are convened as needed to address urgent issues.

In addition to their formal structure and frequency, boardroom meetings are also generally required to follow an agenda that is strict Board Meetings and adheres to Robert’s Rules of Order or a similar set of parliamentary procedures for the purpose of maintaining an open and fair process. The meetings may also be kept secret, and participants may be required to sign nondisclosure agreements in order to protect confidential information.

If you’re hosting a crucial meeting with a potential client or a new partner an unplanned boardroom can be a great first impression. It also shows that you are committed to your business. If the names of your meeting rooms do not reflect their purpose, such as ‘The Bat Cave” for the headquarters for Wayne Enterprises, it could confuse participants and make them think about what the room was actually meant to be used for.