In a world where time has become of the essence, board portal effectiveness has a major impact on a business’ efficiency and overall governance. Board management software can provide a myriad of advantages to businesses to improve decision-making processes and board meetings, such as streamlined communication, document distribution minutes of meetings and much more.
A board portal allows boards to quickly distribute and review documents, thereby saving time. Directors can access information about the board anywhere, using an easy-to-use interface. They don’t have to print documents or read lengthy email threads. This allows organisations to reduce their printing costs and environmental impact.
Board members can easily view and add annotations to documents prior the meeting, which reduces the time that is spent in meetings. Preparing for meetings can take days. With automated processes within the board portal, this time can be reduced to a few hours.
Following a meeting, a single click converts agenda items to draft minutes and a Board Book for easy sharing. Board members are able to continue their work between meetings using action items, voting and surveys. The ability to access board documents anytime, anywhere helps to improve the participation of board members.
Nonprofits can leverage boards’ portals to manage volunteer and member activities to ensure clear communication and efficient task assignments. They can also save data and analyze it to make informed decisions and monitor compliance requirements. They can track activities and their results. The portals provide a central repository to store documents and can be used for the streamlined Freedom of Information (FOI).